AAOM Handbook

Management Routines

3. WORK MANAGEMENT ACTION/DECISION INTEGRATION 3.1 PRE SHIFT SUPERVISOR’S MEETING

3.1.1 Context

All Supervisors working within a common workplace must share a common understanding of the scheduled and unscheduled activities for the shift. The committed schedule is the foundation of that common understanding, but in the real world some variations to the timing and content of the work for each shift will occur. It is important that any variations that may affect other work groups are communicated and where necessary actions to deal with the variations agreed. A pre shift meeting, chaired by the designated Supervisor, and attended by other Supervisors in the area provides the opportunity to maintain alignment between areas. Supervisors have the first opportunity to agree on the appropriate actions and can escalate any significant or unresolved issues to the department heads.

This Task Assignment sets out the specifications for the Pre-shift Supervisor’s meeting, in which the above communications occur.

3.1.2 Purpose

To provide the information necessary for multiple work teams operating within a common area to maintain alignment to the completion of the committed schedule.

3.1.3 Quantity

One meeting held at the start of each shift in each area.

3.1.4 Quality

In this context, an area is all or a portion of a plant that is strongly integrated – where work on one equipment/workplace often has impact on another equipment/workplace. Its scope is defined during the configuration discussions. Prior to the start of the meeting, the Supervisor will: • Have reviewed the previous shifts’ activities and any incident reports. • Have reviewed the Schedule/Task Status Report. • Understand any new work identified and have determined the appropriate actions within their span of discretion. • Understand where tasks were not completed per schedule and have determined the appropriate actions within their span of discretion. • Have up to date versions of the Schedule/Task Status Report.

Use the key principles and guidelines consistent with Systems Leadership.

3.1.5 Resources

This task is completed by all Supervisors working within an area.

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