AAOM Handbook

Management Routines

• Task Leader to discuss any further issues and challenges requiring management attention. • Issues raised during progress reviews can have one of 3 possible responses, or a combination of these responses; o Accept the consequences of the issue and adjust project expectations accordingly, o Adjust task resourcing to remove or reduce the consequences of the issue, or o Authorise corrective action to remove or reduce the consequences of the issue. Whatever the chosen response(s) to an issue, all components of the response(s) must be reflected in an update of the project tasks, resourcing and timing. • In the event an issue does not yet have a fully specified plan to address it; it should be recorded on an issues log – and revisited at the next meeting. Outcomes from the Meeting: • At the end of the meeting, the Task Leader will update the msProject schedule (not baseline) with the approved actions (along with their expected start/completion dates and any linkages/dependencies with other tasks on the schedule) • Review notes, recording the updated schedule (with rationale) as well as the key points of discussion should be distributed within 24 hours of the review to a defined list of stakeholders.

4.4.5 Resources • Role Holder accountable for the issue. • Task Leader

4.4.6 Time

The interval between Issue Progress Reviews should be based on the duration of the agreed schedule for the Task Assignment. Typically, a review should occur at significant milestones in the schedule, or at least at each quartile of the scheduled task duration.

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