AAOM Handbook

WE.26 Extra Resources Approved? Context

The primary objectives when executing a Task are to ensure that the work is completed when scheduled, that all required outcomes, specifications and tolerances are achieved in the allocated time, and that the sustainability expectations of the Company are mete. Throughout the execution of the schedule, and the Tasks in it, a check is maintained on both the rate of progress and on achievement of the specified outcomes. If it becomes apparent that the schedule, Task outcomes or Task completion time cannot be met an assessment of potential control actions must be made. A prompt control action may create the opportunity to meet the work outcomes. There are two actions that can taken to achieve the completion of the schedule or a Task within it. One is to extend the duration of the Task(s) causing the issue, the other is to provide additional resources to accelerate the completion of the Task(s). Where the issue can be resolved by allocating extra time this is the first choice option. Where increasing the time allocated to Task(s) will not allow the business expectations to be met, it may be possible to add resources to complete the Task within the allocated time. This should be considered when it is practical, and the cost of the additional resources may be less than the cost of the consequences of not completing the Task as scheduled. Purpose To decide if additional resources should be approved to allow the completion of a schedule/Task. Quantity One decision whether it is cost effective to approve additional resources for the completion of a schedule/Task. Quality The decision criteria to be used are:  the outcomes and scheduled duration of the Task(s) cannot be met with the assigned resources, and  the Task(s) can be completed if additional resources are provided,  appropriate additional resources can be made available, and  the cost of the additional resources is less than the cost of extending the Task(s) duration, or