AAOM Handbook

WE.04 Is the Task Understood? Context

The primary objectives when executing a Task are to ensure that the work is completed when scheduled, that all required outcomes, specifications and tolerances are achieved in the allocated time, and that the sustainability (i.e. dealing responsibly with safety, the environment, employees, communities, governments and asset life) expectations of the Company are met. The documentation provided with a Task is not intended to specify every possible detail of the work. Many elements of the work can be left to the person to whom the Task is assigned, to use their knowledge, experience and skill to determine as part of the workplace planning and set-up. Where there is a preferred specification or standard then it should be set out in the documentation. As a Task is assigned to a person they must ensure that they have a full and correct understanding of all requirements for the work, whether specified or not. Even if a Task assignment seemed clear when discussed away from the workplace it may not make sense when the workplace is inspected. If the person assigned a Task is uncertain of their understanding of any element of the Task, at any time, they should clarify their understanding rather than risk producing a potential hazard or an inappropriate outcome from the work. Purpose To decide whether any aspect of a Task assignment requires clarification. Quantity One decision that an element of the Task assignment is unclear. Quality A Task may include the following requirements for the work;  Identification of equipment/workplace.  Conditions or constraints applying to the work.  Identification of potential hazards and management of the associated risks.  Permits and isolations.  Each distinct outcome for the work (what must be achieved at each stage, and at completion, of the work).  Tolerance or standard required for each outcome.  Method or procedure for achieving the outcome.  Duration and sequencing of job components.  People, knowledge and skills.  Parts, materials, technical documents, tools and equipment.  Acceptance tests and procedures for completion and handover.

© McAlear Management Consultants 2004

Page 11 of 78