AAOM Handbook

WE.03 Assign Tasks Context

The primary objectives when executing a Task are to ensure that the work is completed when scheduled, that all required outcomes, specifications and tolerances are achieved in the allocated time, and that the sustainability (i.e. dealing responsibly with safety, the environment, employees, communities, governments and asset life) expectations of the Company are met. Once a schedule is issued, Tasks within that schedule must be assigned to individuals. The person assigning Tasks must ensure that the requirements of the work, and the knowledge, experience and skills of the individuals assigned to the work are matched. The person assigning Tasks must also ensure that each individual assigned to a Task;  has an adequate specification of the work?  understands the specification and how to meet it,  accepts that the specification is appropriate,  is able to complete the work to specification. The interactions necessary to establish all of the above occur at the time a Task is assigned. Purpose To complete an effective assignment of work to an individual. Quantity An assignment of Task(s) to individuals. Quality The person assigning a Task must ensure that the work is clearly communicated to, and fully understood by, the person it is being assigned to. The minimum requirements for doing this are;  set the context and purpose for the work,  review the outcomes and specifications (planning elements) for the work,  review the resources required and available for the work,  seek contributions and suggestions for workplace planning, set-up and

execution from the person being assigned the work,  agree on critical issues and actions to control them,  agree on the completion time for the work.

© McAlear Management Consultants 2004

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