AAOM Handbook

RE.22 Notify Stakeholders of Potential Risk Context

The objective of the work management processes is to deliver the agreed performance targets of a business area by completing the Right Work, at the Right Time, in the Right Way. Every work package has a distinct window that defines the right time for completion. This window is bounded by the earliest date that the requirements for completion of the first elements of the work can be assembled, and by the date at which an unacceptable outcome is likely to result if all of the work has not been completed. The objective of the scheduling process is to allocate the resources necessary to complete each Task of the work package within this time window. The processes that deliver materials, special tools and contracted resources to the workplace for each Task must therefore ensure that all the specified items will be available for the Scheduled Date of each Task. If no viable strategy can be identified to deliver the resources required for the Scheduled Date and/or Required Date for a Task then this critical issue must be escalated to the stakeholders as soon as it is known. Purpose To notify all stakeholders that a Task cannot be resourced for its Scheduled Date and/or Required Date. Quantity One communication to the stakeholders. Quality This critical issue for the schedule shall be recorded on the agenda for the next Scheduling Meeting. The communication shall identify;  the Work Order number,  the Work Order Description,  The Task number,  The Task Description,  the Scheduled Date and/or Required Date that cannot be met,  the description of the resources that cannot be delivered, and  any potential sustainability (i.e. dealing responsibly with safety, the environment, employees, communities, governments and asset life), output or cost target impact, associated with the delay of the work.

© McAlear Management Consultants 2006

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