AAOM Handbook

RE.05 Track Deliveries Context

The objective of the work management processes is to deliver the agreed performance targets of a business area by completing the Right Work, at the Right Time, in the Right Way. Every work package has a distinct window that defines the right time for completion. This window is bounded by the earliest date that the requirements for completion of the first elements of the work can be assembled, and by the date at which an unacceptable outcome is likely to result if all of the work has not been completed. The objective of the scheduling process is to allocate the resources necessary to complete each Task of the work package within this time window. The processes that deliver materials, special tools and contracted resources to the workplace for each Task must therefore ensure that all the specified items will be available for the Scheduled Date of each Task. The resourcing process must therefore track the delivery of items, including where appropriate confirming the progress of items in transit and at transfer and staging points in order to confirm that items are on track for the execution of the work, or alternately to escalate any threat to the achievement of the Schedule Date. When the resourcing process has confidently confirmed that; specialised tools and equipment, purchased materials and contracted activities, and inventory items will be available at the work site for the Scheduled Start Date and time of the work the Task Status is changed from Fully Planned to Ready to Execute. Purpose To monitor the progress of resource deliveries. Quantity One regular report of delivery status collating information from suppliers and logistics providers. Quality The report shall include;  Task number,  Scheduled Start Date  items that are on order for each scheduled Task,  supplier of each item,  promised delivery date of items,  location of items,  date on which items are received, and  any items that are overdue the promised delivery date.