AAOM Handbook

RE.00 Resourcing - Materials, Special Tools and Services Context For a business area to be successful in delivering its agreed output targets, at the lowest practical cost, it must complete the Right Work at the Right Time and in the Right Way. This work must also be completed sustainably, i.e. by dealing responsibly with safety, the environment, employees, communities, governments and asset life. Every work package has a distinct window that defines the Right Time for completion. This window is bounded by the earliest date that all requirements for completion of the work can be assembled, and by the date at which an unacceptable outcome is likely to result if the work has not been completed. The objective of the scheduling process is to allocate the resources necessary to complete each work package within this time window. The processes that deliver materials, special tools and contracted resources to the workplace for each Task must therefore ensure that all the specified items will be available for the Scheduled Date of each Task. In most cases there will be sufficient flexibility in the completion windows and resourcing options to ensure that work can be scheduled and resourced using standard arrangements for the acquisition and delivery of materials, special tools and services. In some instances meeting the scheduled start time for a Task may require a decision to either approve the expediting of items, or changing from a routine supplier, or re-allocating resources from other work. In such cases these decisions are escalated to the key stakeholders (those accountable for any potential risks that may arise) for a decision. Purpose To deliver the requirements for every Task to be completed at the scheduled time. Quantity One process to deliver the materials, special tools and services for completing all approved work. Quality The delivery of materials, special tools and services may include the following activities;  Determining promised supply dates,  Validating that supply dates will meet the Scheduled Dates for Tasks,  Collating materials and tools for each work package and Task,  Delivering materials, tools and services to the specified workplace prior to the scheduled start time for each Task.  Checking that the delivered materials, tools and services meet the required specifications for the Task,