AAOM Handbook

SC.11 Document Critical Issues & Options Context

The draft schedule must deliver the completion of every Task so that each Work Order is completed prior to its Required Date, regardless of any apparent constraint from workplace or resource availability. While every effort has been made to optimise the draft schedule, and to remove constraints on its completion, there may still be critical issues that will prevent the schedule being completed unless they are managed. There are three basic types of critical issues;  A material, service or specialised tool/equipment that is necessary for the completion of the schedule cannot be made available at the Scheduled Date.  The schedule cannot be completed without changes being made to the Routine Operating Schedule (ROS).  The schedule cannot be completed without changes being made to the labour available for executing it. For each critical issue there will potentially be a range of options to remove or reduce the risk that the issue may pose. The adoption of any of these options may impact on a range of people associated with the operation and, depending on the options, may require authorisation from different roles. Consequently, the critical issues and options should be presented to the full range of stakeholders for review, discussion and decisions. This process occurs at a regular (typically weekly) Schedule Review Meeting. Prior to this Schedule Review Meeting the critical issues and the options for managing them must be documented in a meeting agenda. Purpose To prepare the agenda of critical issues for the Schedule Review Meeting. Quantity

One list of critical issues identified for the draft schedule. One list of potential control options for each critical issue. Quality

The list of critical issues shall include all issues evident within the draft schedule – ie all schedule periods beyond the current one. The further ahead that a critical issue is identified the more potential options there may be to manage it. For each critical issue identify;  The type of issue – resourcing/ROS/labour availability  The details of the issue – what Tasks are affected and how the Tasks will be affected.