AAOM Handbook

PL.19 Specify Job Tracking Requirements Context

A work package is to define all the requirements for sustainably (i.e. dealing responsibly with safety, the environment, employees, communities, governments and asset life), correctly and efficiently completing work. Tasks for some major activities may be complex and may be executed over an extended period of time, possibly several shifts or days. In such instances it can be difficult to keep track of progress, particularly when the Tasks are probably going to be handed over from one work team/team member to another. It is easy for everyone to assume that someone else has completed, or will complete, a part of the Task, and hence it does not get done. It is also easy to assume that a Task hasn’t been done yet, and hence do it again. This situation can create significant risk. To ensure that every person involved in a long and/or complex Task can quickly and accurately determine what has been completed, and what is yet to be done, an appropriate system for specifying and recording the progress, completion and results of each job stage is required. The form and content of the information that must be recorded to successfully keep track of progress on long and/or complex work packages, and the method for recoding this information must be specified during planning. Purpose To provide a means for team members to record the progress of each stage of a Task. Quantity One feedback form to be included in the Task. Quality The following criteria should be considered when defining a job tracking record keeping system:  Separately identify in the tracking record each job step that must be completed and each outcome that must be achieved.  If there is a detailed job procedure it may adequately define the steps that should be tracked for the job.  If any step in the job will take longer than a couple of hours then divide it into sub-steps for the purpose of tracking progress.  Provide a means for the team member completing each job step or outcome to record the completion/results and sign it.  Record and communicate information related to changing hazards, risks and controls.  Ensure that the completion/result of each job step is recorded progressively (as soon as it is finished).

© McAlear Management Consultants 2004

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