AAOM Handbook

WA.14 Cancel the Work Request Context

The review process for a Work Request has so far established a scope of work technically suitable to the sustainable (i.e. dealing responsibly with safety, the environment, employees, communities, governments and asset life), effective and efficient performance of a business area. However, these outcomes must be achieved at a cost that the business area can sustain, that is within the constraints of the approved expenditure budget or current approved forecast (the term forecast will be used to refer to either the budget or current approved forecast). To help make this decision an Upper Cost Limit was estimated for the scope of work that was defined during the review of the request. Therefore, as part of the approval process, an assessment must be made whether:  Funds are available in the forecast,  There are lower cost alternatives for achieving the same outcomes, or  Other work may need to be deleted from the forecast, modified or deferred to make funds available for this work, and  Any hazards and risks related to amendments of the forecast activities are adequately addressed. If uncommitted funds are not available for the Work Request either from within the business area forecast or from within a larger group of business area forecasts, either an alternative approach to meeting the purpose (or some of the purpose) of the request must be found, or the request cannot proceed. If there are no funds available to proceed with the Work Request, and no modified scope of work is necessary to control hazards, and the associated risks, that might otherwise arise if the Work Request were not approved, then the Work Request should be cancelled. Purpose To terminate processing of the Work Request. Quantity One status code indicating that the Work Request was cancelled. Quality Set Work Request status to Cancelled. Time Review of a Work Request must be completed within 1 working day of the creation of the Work Request.