AAOM Handbook

WA.12 Are funds available from another EPS area? Context The review process for a Work Request has so far established a scope of work technically suitable to the sustainable (i.e. dealing responsibly with safety, the environment, employees, communities, governments and asset life), effective and efficient performance of a business area. However, these outcomes must be achieved at a cost that the business area can sustain, that is within the constraints of the approved ExPenditure Schedule (EPS) - the current working revision of the costed OMS. To help make this decision an Upper Cost Limit was estimated for the scope of work that was defined during the review of the request. Therefore, as part of the approval process, an assessment must be made whether:  Funds are available in the forecast,  There are lower cost alternatives for achieving the same outcomes, or  Other work may need to be deleted from the forecast, modified or deferred to make funds available for this work, and  Any hazards and risks related to amendments of the forecast activities are adequately addressed. If uncommitted forecast funds are not available for the Work Request from within a business area forecast, the request must be escalated to the person accountable for a larger group of business area forecasts. They will then decide whether funds are available within the larger group of area forecasts, and whether to approve the over expenditure against the individual forecast, offset the over expenditure against under expenditure in another area(s), and transfer the funds between areas in the next forecast update. Purpose To decide if funds from other budget areas are available for commitment to the Work Request. Quantity One decision whether;  The requested work scope is consistent with the purpose of the Expenditure Schedule, and  Funds are available from another EPS area for commitment to the Work Request (i.e. they have not already been committed to another work order) and,  These available funds will not be required for the forecast activity, or another activity, at a future time in the Operating Master Schedule.