AAOM Handbook

WA.11 Are Funds Available from Other EPS Activities? Context The review process for a Work Request has so far established a scope of work technically suitable to the sustainable (i.e. dealing responsibly with safety, the environment, employees, communities, governments and asset life), effective and efficient performance of a business area. However, these outcomes must be achieved at a cost that the business area can sustain, that is within the constraints of the approved ExPenditure Schedule (EPS) - the current working revision of the costed OMS. To help make this decision an Upper Cost Limit was estimated for the scope of work that was defined during the review of the request. Therefore, as part of the approval process, an assessment must be made whether:  Funds are available in the forecast,  There are lower cost alternatives for achieving the same outcomes, or  Other work may need to be deleted from the forecast, modified or deferred to make funds available for this work, and  Any hazards and risks related to amendments of the forecast activities are adequately addressed. If the forecast did not specifically contain funds for the requested work, it must be decided if there are funds available from other forecast activities that can be committed to the request, without going outside of the purpose or expenditure limits of the forecast. Purpose To decide if funds forecast for other activities are available for commitment to the Work Request. Quantity One decision whether;  The requested work scope is consistent with the purpose of the forecast, and  Funds are available from another forecast activity for commitment to the Work Request (i.e. they have not already been committed to another work order or forecast activity), and  These available funds will not be required for the forecast activity, or another activity, at a future time in the budget period. Quality This decision must be made based on a comparison of;  the purpose and scope of work for the request,  the Upper Cost Limit estimated for the Work Request,