AAOM Handbook

PL.20 Specify Job History Requirements Context

The sum of all the work that is done within a business area determines the performance that it delivers and the cost of achieving that performance. In order to analyse and improve on sustainability (i.e. dealing responsibly with safety, the environment, employees, communities, governments and asset life) output, and cost performance, we therefore need to have as a minimum a simple history of work performed; what equipment/workplaces were worked on, what the work was, what resources it used, and when it was completed. This information will support analysis of business area performance and work management performance, to identify the areas of significant opportunity - but it may not provide all of the information necessary to understand all contributing factors to, and identify controls for, performance issues. Once an Analyse and Improve activity has been initiated, it will define additional information that will be required for detailed analysis and validation purposes. A Task may also be executed to collect information that is required for statutory or quality records, or is necessary for condition or performance assessment, or for the evaluation of compliance to workplace standards. In these cases the regulations, quality system or strategy specifications will define the records that must be kept. This task is to define the content and recording method for the information that will form the Job History for a Work Order/Task. Purpose To specify the Job History that must be recorded for a Work Order/Task. Quantity One specification for items to be reported upon completion of a Work Order/Task. Quality Correct completion of the following components of a Work Order will provide the minimum job history records;  Equipment/ /Component or Workplace/Location Identity,  Task Descriptions correctly specifying the action and object of the actual work completion (which may be different to that originally specified),  Time and materials accurately recorded against each task,  Date of Task completion accurately recorded. The following additional criteria should be considered when specifying Job History record keeping:  Are statutory records required for the work?

© McAlear Management Consultants 2004

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